Have You Set Up a Business Email Yet?
If you’ve already set up a business email — or if it’s still on your to-do list — have you considered using Google Workspace as your provider and organizational hub?
When I first set up my business email, I went with Namecheap. It made sense at the time: I had already purchased my domain there, so adding a business email felt like the easiest next step. And it was easy — but as my business grew, I realized I was missing out on a lot of perks that come with setting up email through Google Workspace.
Recently, I helped a client make the move, and it opened my eyes to everything Workspace has to offer. If you’re still using a free Gmail account for your business or a basic business email provider, it might be worth a closer look.
Why Google Workspace?
Google Workspace (formerly G Suite) isn’t just an email service — it’s a full digital headquarters for your business. You get a professional email address (yourname@yourbusiness.com), but you also unlock tools that help you stay organized and work smarter.
Here’s a quick look at what you get:
- Business-grade Gmail with your domain name.
- More storage: 30GB (or more, depending on the plan) — more than the free 15GB you get with a regular Gmail account.
- Calendar, Drive, Docs, and Meet — all the tools you know, but with advanced features built for business.
- Customer support: real, live support when you need it — not just DIY help articles.
- Multiple users: as your business grows, it’s easy to add team members and manage everything from one admin dashboard.
- Security features: 2-step verification and secure cloud storage keep your data protected.
- Shared Drives: keep your business files organized and accessible to your team.
The bottom line: it’s a major upgrade from free Gmail and gives your business a more professional, credible presence online — which builds trust with clients and customers.
How to Set Up or Transfer to Google Workspace
There’s a bit of tech involved in setting up or transferring your email, but don’t let that scare you off. If you follow the steps slowly and carefully, you can do it — or, if you’d rather not deal with DNS settings and MX records, this is a great task to delegate to your Virtual Assistant.
Here’s the overview:
- Sign up for Google Workspace: Choose a plan that fits your business (you can always upgrade later).
- Verify your domain: You’ll need to add a verification record to your domain’s DNS settings (Google walks you through this).
- Set up MX records: These tell your domain to send email through Google’s servers. (Bonus: You can also add security and deliverability features like SPF, DKIM, and DMARC — worth setting up to keep your emails trusted and out of spam folders.)
- Create user accounts: Set up your own account and any additional users you need.
- Migrate old emails (optional): If you want, you can move existing emails over so you don’t lose anything.
- Update your website and business cards: Make sure your new email address is everywhere it needs to be!
Ready to Explore Workspace?
I’ve spent time getting to know Google Workspace inside and out, and it’s a game-changer for small businesses. If you’ve been thinking about setting up a business email or upgrading from your current provider, Google Workspace is worth checking out.
And if the tech side feels intimidating? It’s one of the many things I can take off your plate, so you can stay focused on growing your business while the backend gets handled.